7 Reasons Why Visitor Management Systems is Important

As businesses move away from traditional VMS and toward modern touchless visitor management systems, it’s important to know what a VMS is and why it’s important at work.

There’s no doubt that things at work have changed for good (and in some regards, for the best).


Some companies have made it possible for their employees to work from home for an indefinite amount of time. Some companies have switched to digital workspaces so that people can work from home and save money on managing infrastructure. Some businesses aren’t ready to open just yet, and that’s fine. We might not be there yet.

With a vaccine on the way, we don’t have much choice but to wait and hope for the best. Even though this is simple to say, it’s not so simple to do. We’ve all been stuck in our homes for far too long, and it’s starting to hurt our way of life and mental health. If you’re a business owner, you know how hard it is to put your operations on hold for so long. But there is still some hope.

Recent market research shows that businesses are investing in systems to track visitors and employees in 2020 and 2021. With the number of security problems and safety worries at work on the rise, businesses all over the world are investing in AI-Based visitor management software.

The report also says that the demand for VMS is likely to grow by at least 13% per year until 2025. This little bit of information tells us that you’re not the only business owner who thinks it’s important to look beyond the horizon and be ready for the worst. Because of the covid-19 global pandemic, a VMS may be the answer to some of the most difficult problems that businesses have had to deal with. And what is the biggest problem? Touch of people.

So, let’s talk about how a visitor management system affects security in the workplace and how it makes an organization more productive.


7 Reasons Why Visitor Management Systems Will Be Necessary for 2022 

1. Increases Safety and Security in the Workplace

A good visitor management system, like Houston System, has features for touchless and contactless check-in and check-out, so there is no need for a person to be involved. Also, with features like checking a person’s temperature without touching them and finding safety masks, visitor management software may be the only way to move forward.


2. Streamlines the way people are managed

Meetings, conferences, interviews, and other events that require people to talk to each other can be set up for a certain date so that you don’t have to worry about events happening at the same time or spreading viruses. Also, anyone who comes to the building without being invited can be checked out for safety before they are let in.


3. Makes it easier for visitors to check-in

In terms of their visibility and footprint, visitor management systems have come a long way. Many VMS solutions now offer a security system that is almost invisible. This system screens, identifies, and logs the information of every visitor, making it easy for businesses to check people in. A security system that is run by AI and the cloud takes even more work off of your security staff.

4. Keeps track of who comes and goes

Every visitor who checks in to a building is recorded by a smart VMS. A modern VMS is the best way for a business owner to improve security and better manage visitor operations. It can do everything from recording the visitor’s face ID to storing the information in the cloud for future use.

5. Boosts the productivity of employees

Your visitors are not the only ones who can use a VMS. Employees don’t have to worry about getting the virus when they check into the building. In older VMS systems, employees had to touch the fingerprint scanner for the system to know who they were. Face and iris recognition systems, on the other hand, have made the human touch obsolete. Employees can keep themselves safe, save time, and keep track of their tasks online, which makes them more productive.

Review and analyze the visitors’ logbook. In Real-Time: Cloud integrations and virtual dashboards make it possible for businesses to look at and analyze visitor data at any time. Also, these reports help you look at your overall visitor operations and help you make decisions based on data to improve the overall productivity of your organization.

6. Alerts you and helps you in an emergency

Now, visitor management systems have SOS features that let the enterprise admin know if there is a fire or a natural disaster. Some VMS solutions keep the admin in charge of sending out alerts. This is because, even though AI is smart enough to tell people to leave a building, false alarms need human intervention.

7. Houston System  is an enhanced visitor management system 

Every business that sees a lot of people needs a visitor management system that is easy to use and doesn’t require any contact. Taking care of your visitors or employees shouldn’t take your attention away from your priorities.

This is why you should take the time to look into a best visitor management system like the Houston System.

It has a number of contactless features and protocols, such as Touchless Facial Recognition, Contactless Body Temperature Screening, Safety Mask Detection, and more, that make covid-19 compliance easy.

It can also be connected to tools and platforms like Slack, Gmail, Azure, Excel, and more, which makes it easy to report and understand data.

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